How to Start Collecting Data for Sustainability Report?

Updated 26 February 2025

Creating a sustainability report is essential for demonstrating companies or organisations commitment to environmental, social, and governance (ESG) aspects. A critical first step in the sustainability reporting process is quantitative and qualitative data collection. However, understanding what data to collect and how to begin can be challenging. To navigate this process effectively, we draw from our years of experience to provide insights on the key data to collect and the starting points for effective sustainability reporting.

1. Defining Scope and Objectives

Before collecting data, determine the scope of the report and the specific sustainability objectives you aim to achieve. Consider the following questions:

1. What ESG topics are most relevant to your organisation?

2. Which stakeholders will read? this report, and what information do they need?

3. Are there any specific frameworks or standards (such as GRI, TCFD, SASB) you need to follow? What are the reporting requirements of the standards?

   
   
   
   

2. Establish Data Sources

Identify sources of required data. Common data sources include:

1. Internal records (e.g., utility bills, payroll records, production logs)

2. Existing management systems (e.g., ERP systems, environmental management systems)

3. Surveys and interviews with employees, suppliers, and other stakeholders

   
   
   
   

3. Assign Responsibilities

Designate specific roles and responsibilities for data collection within your organisation. This might involve creating a sustainability team, appointing a sustainability officer or sustainability champions. Clear accountability ensures that data collection processes can be managed properly in a systematic and consistent manner.

4. Develop a Data Collection Plan

Create a detailed plan that outlines:

1. What data will be collected

2. How frequently data will be collected (e.g., monthly, quarterly, annually)

3. The methods for data collection (e.g., manual entry or automated systems)

   
   

5. Utilise Technology

Leverage technology to streamline and enhance your data collection process. 

At LCI, we have developed easySR, a web-based application, specifically to help sustainability professionals streamline complex data gathering into a structured, efficient process.

Visit easysr.com or contact us to learn more.