How to Start Collecting Data for Sustainability Report?

Creating a sustainability report is essential for demonstrating companies or organisations commitment to environmental, social, and governance (ESG)aspects. A critical first step in the sustainability reporting process is quantitative and qualitative data collection. Now, understanding what data to collect and how to begin can be challenging. Drawing from our years of experience, we provide insights on the key data to collect and the starting points for effective sustainability reporting.

1. Defining Scope and Objectives

Before collecting data, determine the scope of the report and the specific sustainability objectives you aim to achieve. Consider the following questions:

• What aspects of sustainability are most relevant to your organisation?

• Which stakeholders will use this report, and what information do they need?

• Are there any specific frameworks or standards (such as GRI, TCFD, SASB) you need to follow?

  
  

2. Establish Data Sources

Identify data sources required. Common data sources include:

• Internal records (e.g., utility bills, payroll records, production logs)

• Existing management systems (e.g., ERP systems, environmental management systems)

• Surveys and interviews with employees, suppliers, and other stakeholders

  
  

3. Assign Responsibilities

Designate specific roles and responsibilities for data collection within your organisation. This might involve creating a sustainability team or appointing a sustainability officer. Clear accountability ensures that data collection processes can be managed properly in a systematic and consistent manner.

4. Develop a Data Collection Plan

Create a detailed plan that outlines:

• What data will be collected

• How frequently data will be collected (e.g., monthly, quarterly, annually)

• The methods for data collection (e.g., manual entry, automated systems)

  
  

5. Utilise Technology

Leverage technology to streamline and enhance your data collection process. At LCI, we have tools such as easySR  that can help in data gathering, improve accuracy, and provide real-time insights.